Now that 2015 is officially here, many businesses are planning the year’s travel schedules. There’s a lot to consider when creating an itinerary, since you’ll be planning and budgeting for all of the business travelers in the entire organization—scheduling flights, reserving rooms, and seeing to the local transportation needs of everyone involved. Like everything else in business, planning is key. Trips have to be scheduled and budgeted far in advance. Each venue and location presents its own set of needs and challenges.

Business trips are a considerable investment of your time and resources, and they can disrupt workflow since many key team members are away from the office. Business travelers often fall behind on their day-to-day duties while they’re in transit. Those planning the trips can become frustrated with all of the obstacles and unknowns that make it difficult to stick to a defined budget. Here are some business travel tips to make this year’s business trips better and more productive for everyone.

Book Wi-Fi enabled flights. Paying for Wi-Fi is a minor expense when you consider all of the work that can be done during a flight. Instead of reading magazines or napping, business travelers have the opportunity to focus on their work and catch up on correspondence.

Use one point of contact. Stay connected with your travelers while they’re away. Keep things simple by designating one person in the office to handle any travel-related issues that arise.

Provide “away kits” to travelers. One of the biggest obstacles to working on the go is running out of power. Supply travelers with USB power banks to keep them online. Add pairs of noise canceling headphones to ward off distractions.

Give out a list of suggested dining options. Research the area where the event is taking place and find a handful of moderately priced restaurants in the vicinity. This encourages travelers to keep their meal costs in check and simplifies their decision-making.

Book chauffeur-driven luxury sedans. When it comes to corporate transportation, nothing beats the convenience of booking chauffeur-driven luxury sedans for your party. Instead of stringing together a network of public and private services or depending on taxis, you can book chauffeured transportation that meets everyone’s travel needs. Chauffeured transport is flexible enough to account for last minute changes or detours, it saves time, and it simplifies the billing process. As if that’s not enough, business travelers can use their transit time to work.

Take advantage of mobile apps. Apps rule the world of business travel. Make sure that when you book chauffeured transportation, you work with a company that provides an app for tracking expenses and managing travel schedules.

When you’re traveling to Kansas City, use Overland Chauffeured Services. Don’t settle for anything less than the best when you’re booking local business transportation. Working with a high caliber provider has many advantages:

  • Highly-trained, courteous chauffeurs and support staff
  • An expansive fleet of new vehicles to serve parties of any size
  • Online software and apps for easy booking, payment, and real-time GPS tracking
  • Award-winning safety and customer service
  • A longstanding track record of excellence and integrity

This article was brought to you by Overland Chauffeured Services, a world-class limousine, corporate transportation, airport and group shuttle service in the Kansas City area and surrounding regions. Call (800) 575-4845 today to arrange a luxury transportation experience.